(Office Symbol) OFFICE SYMBOL (ARIMS Record Number)	Date

(FOR Single Address) MEMORANDUM FOR U.S. Army Command and General Staff College (ATZL), 100 Stimson Avenue, Fort Leavenworth, KS 66027-1352

(Subject) SUBJECT: Using and Preparing a Memorandum With a Digital Signature

(Body (Text)) See paragraph 2-2 (of this regulation) on when to use a memorandum.

Single space the text with double-spacing between paragraphs and subparagraphs. Insert one blank space after ending punctuation (period and question mark) and after a colon. When numbering subparagraphs, indent ¼ inch after the parentheses.

When a memorandum has more than one paragraph, number the paragraphs consecutively. When paragraphs are subdivided, designate first subdivision using lowercase letters of the alphabet and indent ¼ inch as shown below.

When a paragraph is subdivided, there must be at least two subparagraphs.

If there is a subparagraph “a,” there must be at least a subparagraph “b.”

Designate second subdivisions by numbers in parentheses; for example, (1), (2), and (3) and indent 1.2 inch as shown.

Do not subdivide beyond the third subdivision.

Do not indent any further than the second subdivision.

Use (a), (b), (c), and so forth at this level.

For instructions on how to place a text box for the application of dates to .pdf files with digital signature, see Appendix F.

(Authority line) AUTHORITY LINE:

(Encls) Encl	NAME, (ALL CAPS)

Colonel, GS

Deputy Chief of Staff, G3