(C Date) February 26, 2020

(Address) The Honorable [Name]

Mayor of XXXXXXXXXXX

1234 Government Way

Woodbridge, VA 22191-0000

(Addressee) Dear Mayor [Name]:

(Body (Text)) In letters to civilians, office symbols rarely have any meaning and appear awkward, so only use them when absolutely needed. Use an understandable phrase or title, such as “Director of Training,” “Comptroller,” or “Futures and Concepts,” if it can be done without appearing awkward. If there is a need to provide a specific return address, put it in the last paragraph.

Type office titles on the second line below the seal starting at the left margin. When the letterhead contains four or more lines, type the office title on the second line below the date, flush with the left margin.

Do not use office titles on the original correspondence prepared for the Secretary of the Army’s signature.

To furnish a copy or copies to anyone other than the addressee, place a statement in the body of the letter near the end indicating who has been provided a copy.

Digital signatures will not be used on letters.

The point of contact is [name], [phone], or fax [number].”

(Salutation) Sincerely,

(Sig Block) Name (Upper/Lower case

Director, Futures and Concepts