(C Date) March 12, 2020

(Subject) SUBJECT: Preparing a Letter with a Subject Line

(Address) Name (Upper/lower case

123 Main Street

Nashville, TN 73695-0000

(Addressee) Dear Mr. Name (Upper/lower case):

(Body (Text)) Adjust margins so the letter is framed on the page. There is no set number between the subject and the first line of the address.

Type dates in civilian style and center the date two lines below the last line of the letterhead.

When a subject line is used, place it four lines below the seal. If the subject is more than one line, begin the second line flush with the left margin.

On the last line, include a point of contact for this action and the phone number.

Digital signatures will not be used on letters.

(Salutation) Sincerely,

(Sig Block) Name (Upper/Lower case

Director, Records Management Division