(C Date) February 12, 2020

(Address) The Honorable Name (Upper/lower case)

Mayor of XXXXXXXXXXX

1234 Government Way

Woodbridge, VA 22191-0000

(Addressee) Dear Name (Upper/lower case):

(Body (Text)) Use the courtesy copy line to inform others readers of the subject only if they have a need to know or an interest in the subject. Type “cc,” on the second line below the last line of the signature block or enclosure listing, whichever is lower. Placement of a statement in the body of the letter, preferably in the last paragraph, is still an appropriate alternative to using “cc:” to indicate that a copy is being provided and to whom. Example: “I am forwarding a copy of this letter to (name).”

List the recipients, one below the other. You may use alphabetical listings rather than protocol order.

Digital signatures will not be used on letters.

On the last line, include a point of contact for this action and phone number.

(Salutation) Sincerely,

(Sig Block) Name (Upper/Lower case

Director, Futures and Concepts

(Courtesy Copy) Cc:

Director, Budget

Director, Records Management

Chief, Privacy