(O Heading) Copy ## of ## copies

Issuing headquarters

Place of issue

Date-time group of signature

Message reference number

(Note) Include the full heading if attachment is distributed separately from the base order or higher-level attachment.

(Annex Title) ANNEX Z (DISTRIBUTION) TO OPERATION PLAN/ORDER [number] [(codename)]—[issuing headquarters] [(classification of title)]

(References) References: List documents essential to understanding the attachment.

List maps and charts first. Map entries include series number, country, sheet names or numbers, edition, and scale.

List other references in subparagraphs labeled as shown. At a minimum, include higher level headquarters Annex W (Operational Contract Support) and any operational contract support related standard operating procedures (SOPs).

Doctrinal references include AR 25-50, AR 380-10, CJCSM 3122.05, and FM 6-0.

Time Zone Used Throughout the Order: Write the time zone established in the base plan or order.

Distribution: Furnish distribution copies either for action or for information. List in detail those who are to receive the plan or order. When referring to a standard distribution list, also show distribution to reinforcing, supporting, and adjacent units, since that list does not normally include these units. Refer to Annex A (Task Organization) as a guide to major subordinate commands involved in the operation and the base operation order for description of adjacent units. When units from multinational forces or host-nation forces are involved, ensure distribution is in accordance with theater foreign disclosure policies and AR 380-10.

Distribution lists for paper copies should include the following information: Duty Position, Unit, Location, Copy Number(s)

Example: CDR, C/1-503/173 ABN, Patrol Base Rock, #10-11

Electronic distribution and posting on a secure unit Web-portal (such as SECRET Internet Protocol Router Network) may also be used. Ensure all recipients have required privileges to access Web-portal and acknowledge in accordance with instructions provided in the base order.

(Acknowledge) ACKNOWLEDGE: Include only if attachment is distributed separately from the base plan or order.

(Sig Block) [Commander’s last name]

[Commander’s rank]

(Note) The commander or authorized representative signs the original copy. If the representative signs the original, add the phrase “For the Commander.” The signed copy is the historical copy and remains in the headquarters’ files.

(Official) OFFICIAL:

(Sig Block) [Authenticator’s name]

[Authenticator’s position]

(Note) Use only if the commander does not sign the original attachment. If the commander signs the original, no further authentication is required. If the commander does not sign, the signature of the preparing staff officer requires authentication and only the last name and rank of the commander appear in the signature block.

(Distribution) DISTRIBUTION: Show only if distributed separately from the base order or higher-level attachments.