(Suspense) S: Suspense Date

(Date Line) OFFICE SYMBOL	Date

(FOR/THRU Multi Heading) MEMORANDUM THRU

(THRU Multi Address) Logistics Information Management Division (DALO-PLI), 500 Army Pentagon, Washington, DC 20310-0500

Field Division (AMCIO-F), U.S. Army Material Command, 4400 Martin Rd, Redstone Arsenal, AL 35898-5000

(FOR Single Address) FOR Director of Information Management (ANFB-IMR), 10106 Gridley Road, Suite 100, Fort Belvoir, VA 22060-5840

(Subject) SUBJECT: Preparing a Memorandum using an MS Word Template

(Mil para) Parentheses used in the beginning of a line (and in red type) indicate the style used for that and succeeding paragraphs until another style is encountered. These styles can be located in the “Home” tab in MS Word 2016 under the Styles section. This template is designed to mimic the standards in Chapter 2 of AR 25-50 (17 May 2013).

Military paragraph numbering and subdivided paragraph numbering and lettering are designed within the “Mil para” style.

When a new style is indicated at the beginning of a paragraph select it by placing your cursor on the paragraph or line you want the style to be used and then selecting that style from the styles gallery.

To cause the paragraph to indent simply select the “Tab” key on your keyboard and the next subdivision will occur (your cursor must be before the first character in the line for the indent to occur correctly). You may also select increase indent or the decrease indent from the Home tab from anywhere within the paragraph to move to a different subdivision.

When in a subdivided paragraph and you want to return to a numbered paragraph, either hit the “Enter” key, or press the “Shift & Tab” key together, or use the from the Home tab.

If you find you’ve hit the delete key and removed the paragraph number, simply select the “Mil para” from the styles gallery and it will reset the paragraph to the numbering sequence.

For multiple page memo’s word will automatically create a page break with a blank header. This will create a new header and footer for the second and succeeding pages.

Within the second page header you will find the OFFICE SYMBOL and SUBJECT line from the memo. You will need to update the OFFICE SYMBOL with yours, and the SUBJECT line is highlighted yellow so that you remember to change it with the current subject of the memo you are typing. Change the highlight back to no highlight once you cut and paste the subject line to the header on the second page. This header uses a different style so be sure to select the ‘H 2nd page” style it within the second page header. This style will insure the spacing is correct between the header and the text of the memo.

In this template, the second page footer is already set to show the page number.

When continuing a memorandum onto another other page, you may have to insert a page break on the first page.

Do not divide a paragraph of three lines or fewer between pages. At least two lines of the divided paragraph must appear on each page.

Include at least two words on each page of any sentence divided between pages.

Avoid hyphenation whenever possible.

Do not hyphenate a word between pages.

This template can also be used for multiple addresses as follows:

For Multiple FOR addresses, use the “Multi FOR Address” style.

For multiple THRU addresses, use the “Multi THRU Address” style.

For SEE DISTRIBUITON memos, use the “FOR Single” style for the MEMORANDUM FOR SEE DISTRIBUTION line, and the “DIST” style for the multiple addresses at the bottom of the memo.

When saving this template, you must save it in your Documents/Custom Office Templates folder. Make sure you save it as a document template (.dotx) and not as a word document (.docx). You should also select the “Save Thumbnail” check box so that a thumbnail image of this document will show up in your Personal templates area. Once you save this template, you will then have a “Featured Personal” selection above the blank document template when you open MS Word. Select “Personal” and you’ll see the templates you saved in the Custom Office Templates folder.

Once you’ve use a template it will then show up in the Featured page (the one with the default templates that MS Office provides). By moving your cursor to the bottom right corner of the template you can click on the push pin and keep it on the Featured templates page for further use. If you don’t select the push pin, it will eventually move back to the Personal tab where you can again select it.

When an AUTHORITY LINE is used in the memo, us the “Authority Line” style on the AUTHORITY LINE.

(Sig Block) 4 Encls	SARAH F. SMITH

1.	Personnel Listing	Major, JA

24 March 2013	Chief, Claims Services

2.	DA Form 4187

3.	Orders 114-6

4.	Locator

(Copy Furnished) CF:

U.S. Army Criminal Investigation Command (CIXX) (wo/encls)

U.S. Army Military District of Washington (ANXX)