DEPARTMENT OF THE ARMY
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OFFICE SYMBOL                                                                                      Date

MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT:  Intrusion Detection System Standard Operating Procedure

1.	Purpose:  To outline procedures for the operation of the Intrusion Detection System (IDS).

2.	Scope:  This SOP is applicable to all assigned or attached personnel.

3.	References:

a.	AR 190-11, Physical Security of Arms, Ammunition, and Explosives (AA&E).

b.	AR 190-13, The Army Physical Security Program.

4.	Definitions:

a.	Arming.  The act of putting the intrusion detection system into full security (ON) alarm monitoring mode.

b.	Card Reader.  The unit that reads proximity cards.  It is mounted to the interior wall of administrative access doors, arms rooms, and security vaults

c.	Disarm.  The act of putting an access panel system into OFF or non-alarm monitoring mode.

d.	Duress Alarm.  Switch in arms rooms/security vaults that can manually activate the alarm system.  It is located next to the keypad and activated by depressing the button during emergency situations (i.e., hostage situation, robbery, etc.).  Reset by authorized personnel; i.e., Installation Physical Security Division, IDS Maintenance, or the Military Police Supervisor.

e.	Duress Code.  This is a unique 1 to 4 digit code entered during an emergency situation to send an alarm to the monitoring station if unable to use the Duress Alarm.
f.	LCD (Liquid Crystal Diode) Key Pad.  Pad containing 10 numbered keys permanently affixed to the interior of the arms room/security vault.  The LCD keypad allows the user to arm or disarm the access panel and send emergency duress alarms.

g.	Present.  The act of holding the proximity card 2-6 inches from the card reader.

h.	Proximity Card.  Plastic card containing computer chip used to arm and disarm the alarm system.

5.	Responsibilities:

a.	Proximity Card Custodian:

(1)	The Proximity Card Custodian and Alternates must be appointed in writing (Normally appointed by the unit commander; however, those individuals at brigade/ battalion level responsible for classified/COMSEC vaults will be appointed by their applicable commander/directorate.)  (See Annex C).

(2)	The Custodian's duties include:

(a)	Proper custody, handling, and accountability of the proximity cards. Control the issue and turn-in of access cards utilizing the Key Control Register (DA Form 5513-R).  Ensure both the DA Form 5513-R and access card(s) are secured in a locked container with controlled access thereto.

(b)	Maintaining key control registers (DA Form 5513-R) and other records (i.e., inventories, investigations, and inspections) (see Annex D).

(c)	Maintain a serial number inventory of proximity cards, conduct a semiannual inventory by serial number and retain the inventory until the next one is conducted.

(d)	Establish a roster of personnel, to include custodian and alternates, authorized to receive cards from the Custodian (see Annex E).  This roster will be kept current and protected from public view.  Ensure only those individuals granted unaccompanied access to the protected facility by the commander are issued cards for access into this area.

(e)	Coordinate changes of cardholders with the Installation PMO-IDS Administrator.

(f)	Brief cardholders on their responsibilities (see para b below).

(g)	Inform the commander, unit S-2, as well as the Installation PMO-IDS Administrator, when a card is presumed lost/missing.  Follow-up with written documentation (memorandum) stipulating what may have occurred with the lost/misplaced card.  Ensure the Installation PMO-IDS Administrator is an addressee on the referenced memorandum.

(h)	Include access card control and inventories as Division Command Inspection item(s).

(i)	Conduct inventories whenever a change of command or proximity card custodian takes place.  Records must be retained until the next change of command or custodian.

b.	Proximity Card Holders.

(1)	Inform Card Custodian immediately when a card is presumed lost/missing.

(2)	Never write the PIN code down or divulge it to any unauthorized person (if applicable).

(3)	Protect the proximity card as if it were a key and do not mark your name, unit, building, or any other item on the card.

(4)	Do not give the card to any other individual unless they are on the access list.  This card is programmed for each unit and will only work on its assigned facility.

(5)	Turn the arms vault proximity card into the AA&E custodian at the end of the day to be secured. The arms vault proximity card is to be considered an arms room key and will be controlled and secured as such.

c.	SDOs/SDNCOs/CQs comply with checks and inspections referenced in Annex B attached.

6.	Procedures:

a.	Entering/Exiting arms/classified/ COMSEC vaults.  (SEE Annex A).

b.	SDO/SDNCO procedures.  (SEE Annex B).

7.	The point of contact for this memorandum is the S-2 at (123) 456-7890.

Encls 						     FIRST M. LAST
Annex A – Entering/Exiting	     XXX, XX
Procedures 		     Commanding
Annex B – SDO/SDNCO/Runner		     
Procedures
Annex C – Sample Card Custodian Appointment Orders
Annex D – Sample DA Form 5513-R (Front & Back)
Annex E – Sample Card Access Roster

ANNEX A (ENTERING/EXITING PROCEDURES) INTRUSION DETECTION SYSTEM (IDS) STANDARD OPERATING PROCEDURES

1.	General:  The vault alarms are two-part alarms with the card reader and a keypad inside the vault.  Both parts must be secured to secure the vault and unsecured to open the vault.  A GREEN light on the card reader and the keypad indicate that the vault is disarmed and a RED light on the keypad and the card reader indicates that the vault IDS is armed.

2.	Procedures:

a.	Entering Arms Rooms/Security Vaults.

(1)	Begin by dialing the combination of the vault door, turn the handle and open the vault.

(2)	You now have approximately 30 seconds to present your proximity card to the card reader.  There is an audible beep to let you know the system is counting down.  If you do not do this step in the allotted time an alarm will be sent to the monitor station and Military Police will be dispatched.

(3)	This should turn the light from RED to GREEN on the card reader and keypad and the screen on the keypad will read “Security is OFF”.

(4)	The alarm system is now disarmed.

b.	Exiting Arms Rooms/Security Vaults.

(1)	To secure the vault all alarm points must be closed.  Therefore, the vault door must be shut, and you must stand still until the PIR clears itself.  Once the light on the card reader is solid green you can slowly present your proximity card to the reader.  NOTE:  You will want to position your body between the card reader, keypad and the PIR so that when you present the card to the reader the PIR does not detect your movement, otherwise you will not be able to arm the system.

(2)	After you have presented the card, the keypad will read “Security is ON”, the lights on the reader and keypad will change to RED, and you will have approximately 30 seconds to exit the vault and shut the door.  There is an audible beep to tell you the system is activated and counting down.  If you fail to leave the vault and secure the door in the allotted time an alarm will be sent to the monitor station and Military Police will be dispatched.

(3)	If you have activated the alarm and are not going to be able to leave the vault in the allotted time, present your proximity card to the reader before the time expires and the alarm system will deactivate.  You can then finish what you had to do without causing an alarm.  Once you have completed your task you can then arm the system as before.

(4)	The vault is now secure.

ANNEX B (SDO/SDNCO/RUNNER PROCEDURES) TO INTRUSION DETECTION SYSTEM (IDS) STANDARD OPERATING PROCEDURES

1.	General:  The Intrusion Detection System on each vault/arms room door is connected directly into the MP station.  Any door opened or closed is sent automatically to the PMO-IDS Monitor.  However, some checks are required to ensure that the alarm system is reporting accurate information.  A copy of these procedures should be filed within the organization’s SDO duties and responsibilities binder/book.

2.	Responsibilities:

a.	S-2:

(1)	Brief SDO/SDNCO/RUNNER on the IDS procedures.

(2)	Brief SDO/SDNCO/RUNNER on the status of the IDS system.

b.	SDO/SDNCO/RUNNER:

(1)	Monitor corrective actions taken on all alarms/checks and report actions taken to the PMO-IDS Monitor.

c.	Unit SDO/SDNCO/RUNNER:

(1)	Take corrective action on all alarms and checks IAW with this TAB.

3.	Procedures:

a.	Assumption of Duty Checks.  The SDO/SDNCO will require a physical and telephonic check upon assuming duties to verify which arms rooms are opened or closed and to establish the hourly time check if any are open.  See Para 4.

b.	Daily Staff Journal (DA Form 1594) Entries.  The the SDO/SDNCO needs to make entries regarding checks on the DA Form 1594.

4.	Alarms:  The following actions will take place:

a.	If an alarm occurs it is automatically received by the PMO-IDS Monitor who will dispatch Military Police to report the status and the reason, if known, why the alarm was activated.  The IDS Monitor will also attempt to make telephonic contact with the alarmed area.  Keep in mind, this only applies to normal alarms.  If a duress alarm is received by the PMO-IDS-Monitor, the Military Police Desk Sergeant will dispatch an immediate response force to the area showing the alarm and actions taken will be based on the situation.  No telephonic contact will be attempted with the alarmed area.

b.	The SDO/SDNCO will record any actions to alarms utilizing the DA Form 1594.

c.	If the alarm is due to operational failure or awaiting responsible personnel to open the vault for the investigation therein or reset, ARMS VAULTS MUST BE KEPT UNDER CONTINUOUS OBSERVATION BY A GUARD UNTIL THE IDS IS REPAIRED/ CLEARED.

5.	Inspections/Checks: Personnel conducting the security checks will inspect/check for the following:

a.	The vault door handle will not turn.

b.	The combination dial spins freely.

c.	The vault door displays no evidence of tampering.

d.	Exterior doors to the arms vault area are locked.

e.	Security light is operational over the vault.

6.	S-2/COMSEC/Medical Vaults: Those organizations/units having vaults of this nature will ensure these vaults are check IAW paragraph 5 above by Staff Duty personnel during non-duty hours or when directed by the commander/directorate.  Records of these checks will be annotated accordingly.

ANNEX C (SAMPLE ADDITIONAL DUTY APPOINTMENT ORDERS) TO INTRUSION DECTECTION SYSTEM (IDS) STANDARD OPERATING PROCEDURES

ANNEX D (SAMPLE DA FORM 5513-R TO CONTROL CARDS- FRONT PAGE) TO INTRUSION DETECTION SYSTEM (IDS) STANDARD OPERATING PROCEDURES

ANNEX D (SAMPLE DA FORM 5513-R TO CONTROL CARDS - BACK PAGE) TO INTRUSION DETECTION SYSTEM (IDS) STANDARD OPERATING PROCEDURES

ANNEX E (SAMPLE PROXIMITY CARD ACCESS ROSTER) TO INTRUSION DETECTION SYSTEM (IDS) STANDARD OPERATING PROCEDURES