DEPARTMENT OF THE ARMY
XXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXX

OFFICE SYMBOL                                                                                      Date

MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT:  Motor Pool Standard Operating Procedure

1.	Purpose:  This SOP establishes procedures and responsibilities for security of the motor pool and assigned vehicles.

2.	Scope:  This SOP applies to all assigned or attached personnel.

3.	References:

a.	AR 190-13, The Army Physical Security Program.

b.	AR 190-51, Security of Army Property, (Sensitive and Non-sensitive).

4.	General:

a.	The motor pool perimeter barrier will be constructed of chain link mesh fencing with a top guard consisting of three strands of barbed wire, ground clearance meeting regulatory requirements, clear zone free of vegetation and other material capable of offering concealment, and equipment is at least 20 feet from a structure.  This barrier will be checked periodically by assigned personnel to ensure it is in serviceable condition and for any indications that the perimeter barrier was breached by unauthorized means.

b.	The motor pool vehicle and pedestrian gates will be secured with an authorized padlock meeting Commercial Item Description when not in use.  These keys and locks will be under the control of the Motor Pool Key and Lock Custodian, IAW the unit's Key Control SOP.

c.	Installed perimeter lighting will be checked periodically by unit personnel to ensure it is operational and that defective lighting is repaired in a timely manner.

5.	Responsibilities:

a.	Motor Sergeant/ Motor Pool NCOIC:

(1)	Has overall responsibility for motor pool security.

(2)	Will supervise the Motor Pool Key and Lock Control Custodian to ensure that proper control of all keys and locks is maintained.

(3)	Will ensure that all motor pool personnel are aware of their security responsibilities.

(4)	Will become familiar with the requirements of the references listed in paragraph 3 above, and this SOP.

b.	Motor Pool Key and Lock Custodian/Alternate:

(1)	Will be appointed in writing by the commander.

(2)	Responsible for key and lock control within the motor pool.

(3)	Will ensure that all pertinent requirements of the references listed in paragraph 3 above and as well as the provisions of the unit's Key and Lock SOP and General Physical Security SOP are met.

(4)	The appointment orders for the key custodian/alternate of the motor pool keys may also be used to appoint the custodian of POL credit cards and thruway passes (if applicable).  The custodian will use a logbook to control the credit cards, which will include the name, signature, and rank of the individual(s) issued the card(s), credit card and identi-plate serial numbers, vehicle number or USA registration number, and the date and time each card is signed out and returned.  POL credit cards will be secured in a lockable metal container under controlled access.

c.	Tool Room Custodian:

(1)	Will be appointed in writing.

(2)	Maintain a list of unit personnel authorized to draw tools from the tool room.

(3)	Will control access to the tool room.

(4)	Will control issue and turn-in of tools through the use of a sign out log.
 
d.	Platoon sergeants, section sergeants and individuals are responsible for security of vehicles, work areas, and all tools and equipment issued to them.
e.	The SDO/SDNCO is responsible for conducting security checks of the motor pool area on an irregular basis but not less than every two hours.  During these checks the motor pool will be checked for tampering, sabotage, loss, and damage.

6.	Security of Military Vehicles:

a.	All organizational military vehicles will be secured by immobilizing the steering wheel with a chain and padlock as specified in TB 9-2300-422-20.  A chain or cable of hardened steel will be placed around one of the spokes on the steering wheel and secured by an authorized padlock meeting the Commercial Item Description.  The other end of the locking devise will be secured to the vehicle floor, seat, or steering column.  The only exception is if the vehicle is a TMP commercial type vehicle, for which the manufacturer installed door and ignition-locking devices will be utilized.

b.	Communications equipment, weapons systems, etc. will be secured with authorized pad-locks.  Brass padlocks may be used only to secure the vehicle OVM and spare tires.

c.	When not in use, all military vehicles will be parked inside the motor pool area and se-cured.  The only exceptions to this will be duty vehicles dispatched for use for an extended period where securing the vehicle in the motor pool is not practical and fuel tankers where a potential unacceptable hazard exists.

d.	During field training exercises, or field operations, military vehicles are exempt from being secured unless directed by the appropriate commander or designated individual.

e.	All vehicle OVM and tools will be secured inside or to the vehicle and marked with the unit designation by engraving.  If the tools cannot be secured inside or to the vehicle, they will be secured in either a secured structure, an enclosed vehicle, a locked equipment box or similar container secured directly to the vehicle by a locally fabricated method.

f.	At no time will a government owned vehicle (GOV) be dispatched to a driver who does not have with him/her a valid driver’s license and a valid DA Form 348 on file with the motor pool dispatcher.

g.	No privately owned vehicles (POVs) will be permitted into the motor pool except for those belonging to unit members engaged in deployment exercises, who may store POVs in the motor pool at the discretion of the installation commander, and parked only in designated area(s). 
h.	The motor pool's entrance(s) and exit(s) will be posted with the appropriate signs, designating it as "OFF LIMITS TO UNAUTHORIZED PERSONNEL".

i.	The tool room and any other area in which highly pilferage items are kept will be posted as "OFF LIMITS TO UNAUTHORIZED PERSONNEL."

j.	Arms, Ammunition and Explosives (AA&E) will not be stored on vehicles within the motor pool.  Any vehicle uploaded with AA&E for training or deployment will comply with Arms Room SOP, as well as appropriate regulations and directives.

k.	All vehicles, when not undergoing maintenance or being dispatched, will remain locked at all times.

7.	Security of Motor Pool and Vehicle Keys:

a.	The procedures for storage, handling, marking, issue, turn-in, and inventory of motor pool/Government Owned Vehicle (GOV) keys and locks will be consistent with the procedures in the unit's Key Control SOP.

b.	Vehicle keys will be issued only to authorized drivers of the section to which the vehicle is assigned unless otherwise approved by the commander or section sergeant.

8.	Reporting of Stolen GOVs: If a GOV is stolen, it will be reported immediately to the company commander, who will in turn notify the S-2.  The S-2 will notify the Military Police and report all relevant information available.

9.	Security of Motor Pool Areas:  

a.	The motor pool is required to meet all structural and operational standards listed in the references in paragraph 3 above, as well as the Physical Security SOP.

b.	All doors, windows, and gates to the motor pool proper will be secured when not in use.  The SDO/SDNCO will be contacted in the event the in the event the building or gate is found unsecured during non-duty hours.

c.	The POL points will be secured at all times when not in use.  All POL products not stored in fuel pods or other large containers will be stored in a locked storage area.

d.	d. Individually signed for tools and toolboxes will be secured with an approved padlock.  The individual who is signed for the equipment will retain the key to the toolbox.  The second key for the toolbox will be kept in a sealed envelope bearing the signature of the person signing for the primary key across the seal.  The Motor Pool Key Custodian will maintain possession of the sealed envelope in an authorized key container.

e.	All equipment that is utilized by assigned personnel within the various shop(s)/ section(s) will be issued out of and returned to a locked cage or similar area and the key controlled by an appointed individual custodian/alternate.

10.	The point of contact is the Maintenance Officer/NCOIC at (123) 456-7890.

	FIRST M. LAST
	XXX, XX
	Commanding

DISTRIBUTION: