DEPARTMENT OF THE ARMY
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OFFICE SYMBOL                                                                                      Date

MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT:  Personnel Security Standard Operating Procedure

1.	Purpose. To establish policies and procedures for implementation and application of DA Personnel Security Program IAW AR 380-67.

2.	Reference. AR 380-67, Personnel Security Program.

3.	Responsibilities.

a.	The S2 will:

(1)	Advise the commander on Personnel Security matters.

(2)	Initiate requests for security clearances or personnel security matters.

(3)	Report credible derogatory information to Central Clearance Facility (CCF) via and the installation security office and monitor any follow-up actions.

(4)	Maintain a current Security Clearance Access Roster (SCAR) on assigned personnel. The SCAR will be submitted monthly to the higher headquarters S2.

(5)	Advise subordinate companies concerning matters of Personnel Security.

(6)	Establish internal procedures and controls to ensure Periodic Reinvestigation (PR) requirements are met.

b.	Commanders and supervisors will:

(1)	Continually assess the trustworthiness and security eligibility of personnel under their jurisdiction.

(2)	Report credible derogatory information to the chain of command and the S2.

(3)	Commanders and staff have the responsibility to determine those positions that require access to classified or sensitive information.

c.	Individuals possessing a security clearance should:

(1)	Be knowledgeable of the standards of conduct required of persons holding positions of trust and should conduct themselves accordingly, thereby avoiding any personal behavior that would render them ineligible for access.

(2)	Ensure completion of required actions to obtain and maintain the level of clearance required for their duties and responsibilities.

(3)	Report any adverse suitability/loyalty information promptly to their respective S2.

d.	The S-2 Section is responsible for protecting personal identities and sensitive information through the following:

(1)	Avoid using full SSNs whenever possible.

(2)	Encrypt emails that contain Personally Identifiable Information (PII)

(3)	Lock up PII when not in use (desk drawer, filing cabinet, cage, safe, etc).

(4)	Use a shredder to destroy all unclassified documents containing PII.

(5)	Use cover sheets when appropriate.

4.	In-processing. Newly assigned personnel are initially processed at their S2. Identification documents will be presented upon in-processing. Military records are screened for a valid clearance based on verification on the Joint Personnel Adjudication System (JPAS) website. If the clearance is accepted, an indoctrination time is scheduled. When credible adverse information which has occurred subsequent to the clearance adjudication is found, the security clearance is not accepted and the unit will be advised of the appropriate action.

5.	Personnel Security Files. A personnel security file will be maintained for every Soldier in the unit. The following are required documentation that is the minimum for all personnel security files:

a.	In-processing Sheet

b.	Orders

c.	If collected, historical local records checks and signed documentation for Electronic Questionnaires for Investigations Processing (e-QIP) will be stored in the personnel security file.

d.	Security-related training certificates and miscellaneous paperwork will also be stored.

6.	Requesting Clearances and Investigations.

a.	 Clearances and investigations are requested IAW para 3-400, Appendix D, AR 380-67.

b.	An Interim Security Clearance is a temporary clearance granted to an individual who has a valid need for access before the required investigation can be completed or a final security clearance is granted. Interim clearances are good until a final clearance is granted. The requirements for granting of interim clearances are found in AR 380-67, paragraph 3-401. If a derogatory report is submitted before a clearance is granted, a decision will be made by the Commander to suspend the clearance. 

c.	Memorandum requesting interim security clearance.

d.	Local Records Check Form. The LRC must be current (no older than 30 days) when submitted for processing.

e.	PSIP Nomination Memorandum

7.	Periodic Reinvestigations (PRs).

a.	The PR requirement for Background Investigations (BIs), Special Background Investigations (SBIs), and Single Scope Background Investigations (SSBIs) should be identified at the four year, six month point and submitted to CCF no earlier than the four year, nine-month point and prior to five years from the date of the last investigation. If the PR has not been completed by the five year anniversary date of the previous investigation, the individual's access could automatically be downgraded to SECRET; SCI access suspended, and denied the eligibility to hold a Military Occupational Specialty (MOS) requiring access to SCI.

b.	If an individual no longer requires access to TOP SECRET, then a PR is not required, and the person is authorized access to information classified no higher than SECRET.

c.	Individuals who require a PR but refuse to submit it by the 5-year anniversary of the previous investigation will have their access to all levels of classified information suspended and CCF will be notified.

d.	The reinvestigation period for personnel with SECRET access is 10 years. Personnel that have not submitted a PR will have their access downgraded to the CONFIDENTIAL level.

e.	The SECRET PR must be submitted within 30 days after the ten year anniversary date or the provisions of para 7c , above, apply. Do not submit a SECRET PR prior to the anniversary date as it may be rejected by CCF.

f.	Except for military personnel whose duty position or MOS requires SECRET eligibility, personnel who do not require SECRET access at the time the PR is due will not have a PR submitted.

8.	Suspension Of Access/Reporting Derogatory Information

a.	Unfavorable or derogatory information that is received on a Defense Department Soldier or civilian must be reported to the Army Central Clearance Facility (CCF). This is accomplished by the submission of DA Form 5248-R , Report of Unfavorable Information for Security Determination. IAW reference c., commanders are reminded of their responsibility to report all specified incidents to CCF. Listed below are some of the categories of reportable incidents according to AR 380-67:

(1)	Sabotage, espionage, treason, sedition, etc.

(2)	Sympathetic association with someone who commits the above offenses.

(3)	Advocacy or use of force or violence to overthrow the US Government.

(4)	Unauthorized disclosure of classified information to any person not authorized.

(5)	Disregard of public laws, statues, Executive Orders including violation of security regulations or practices.

(6)	Criminal or dishonest behavior.

(7)	Excessive indebtedness, recurring financial difficulties, or unexplained influence.

(8)	Habitual or episodic use of intoxicants to excess.

(9)	Illegal or improper use, possession, or sale of controlled drugs and narcotics.

b.	AR 380-67 provides very clear guidance on the submission of derogatory information to CCF which includes submitting reports on uncleared personnel. The regulation states that "when the Commander learns of credible derogatory information on a member of his or her command that falls within the scope of paragraph 2-200, the Commander will immediately forward DA Form 5248-R to the Commander, CCF." This does not just include criminal activity but all categories listed in reference a. The complete list of reportable offenses required to be reported to CCF is located in reference a., paragraph 2-200, and is further clarified in appendix I., paragraphs 1-1 through 1-13.

c.	Commanders are kept abreast of criminal activity conducted by their Soldiers through the Military Police Blotter. The S2 is responsible for tracking and maintaining records regarding the submission of derogatory information to the Installation Security Office (SID) and subsequently, CCF.

d.	IAW local installation guidance, commanders are given 30 days to submit the completed DA Form 5248-R to the installation security office following the discovery of credible derogatory information that meets the reporting requirements of reference c.

e.	A summary of all reportable incidents and required subsequent documentation will be briefed monthly at the Personnel Management Indicator Report (PMIR) to the Senior Commander.

9.	The point of contact for this standard operating procedure is the S-2 at (123) 456-7890.

	FIRST M. LAST
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	Commanding

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