DEPARTMENT OF THE ARMY
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OFFICE SYMBOL                                                                                      Date

MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT:  Physical Standard Operating Procedure

1.	Purpose: To outline the Commander’s policies and procedures for the physical security of personnel, property, and equipment within the unit. 

2.	Scope: This SOP is applicable to all assigned or attached personnel. 

3.	References: 

a.	AR 190-11, Physical Security of Arms, Ammunition, and Explosives (AA&E). 

b.	AR 190-13, The Army Physical Security Program. 

c.	AR 190-51, Security of Unclassified Army Property (Sensitive and Non-sensitive). 

4.	Responsibilities: 

a.	Physical Security Officer. 

(1)	Appointed in writing by the commander. 

(2)	Inspects unit arms rooms and personnel to ensure compliance with applicable DA and installation regulations. 

(3)	Ensures unit SOPs concerning physical security and control of Arms, Ammunition and Explosives (AA&E) are comprehensive, details each individual’s responsibility regarding AA&E, and that SOPs are disseminated so all individuals may become familiar with contents therein. 

(4)	Ensures Key Custodians/Alternate(s) are appointed, in writing, by the Commander or his/her designated representative. 

(5)	Has responsibility for physical security and ensures accountability is rendered by all concerned for the company’s assigned property, material, and equipment. 

(6)	Ensures that local records checks and interviews are completed on all personnel whose duties involve the control, accountability and shipment of AA&E and AA&E key control by requesting such checks through the S-2. 

(7)	Monitors the unit’s physical security posture/program and advises the Commander of any deficiencies. 

(8)	Conducts self-inspections of the unit’s various physical security programs and maintains documentation and follow-up actions. 

(9)	Maintains a list of all buildings and “Restricted Areas” assigned to the unit. 

(10)	Monitors training schedules to ensure an aggressive training program is maintained on individual responsibilities for AA&E and that guard force stayed qualified within regulatory guidance. 

5.	Key Control: An effective key control system will be established for all sections which is-sues/maintains keys IAW regulation. The Key Control SOP will be utilized as a basis for all key control systems. 

6.	AA&E: Security of AA&E is both a command and an individual responsibility that requires constant emphasis. All members of the chain of command and individual soldiers will be alert for practices and threats to the security of assigned AA&E. The Arms Room SOP details unit policies and procedures regarding AA&E. 

7.	Restricted Areas: The arms rooms will be designated a “Restricted Area” and will be posted with “RESTRICTED AREA” signs prominently displayed at eye level at entrances or barrier fences. Access to this area will be regulated as prescribed by the Arms Room SOP. All other restricted areas will be designated by the PMO/PS for the installation Commander, IAW regulation. 

8.	Tools and Equipment: Tools and equipment (bolt cutters, crowbars, etc.) which may be used to gain unauthorized access or entry to arms rooms and storage areas will be secured when not in use. High value or pilferage items will be controlled during duty hours and secured after duty hours. 

9.	Vehicle Security: 

a.	Privately owned vehicles (POVs) will be locked when parked and unoccupied. Designated parking areas will be checked periodically after the hours of darkness by the battalion SDO/SDNCO. Suspicious persons and actions will be reported to the Staff Duty or the MPs. 

b.	Military vehicles will be provided security IAW Motor Pool Physical Security SOP. No POVs will be permitted into the motor pool except for those belonging to deployed personnel, who may store POVs in the motor pool at the discretion of the Commander. These vehicles will be parked only in designated areas. 

10.	Inspections: 

a.	Physical Security Officers/NCOs will conduct periodic announced and unannounced inspections. Inspections will be conducted at varying times before and after duty hours. All aspects of security will be inspected at least semiannually. However, all areas do not have to be inspected at the same time. Records of the inspections will be maintained in each unit’s files, and a copy furnished for the S-2’s administrative files. 

b.	Spot checks will be accomplished periodically as deemed necessary. Deficiencies that can be corrected on the spot need not be recorded. Deficiencies that cannot be corrected immediately should be noted and re-inspected at a later date. 

c.	End of day security checks. 

(1)	To ensure a thorough security check is accomplished, responsibility will be detailed for a specific individual in each section to conduct the check. The check will be made at the end of the duty day using SF 701 (Activity Security Checklist), as soon as the work areas have been secured for the evening. 

(2)	All assigned are responsible for safeguarding classified materials and physical property, as well as maintaining a safe working environment. 

(3)	Procedures: The last person to depart the work area at the end of the duty day will check to ensure that, at a minimum, the following is accomplished: 

(a)	All classified material removed from security containers is secured in a container designated for storing material of equivalent or higher classification. 

(b)	FOUO material is out of sight and secured, if applicable (e.g. S-1 personnel files). 

(c)	Typewriter ribbons and carbon paper used in the preparation of classified material is secured. 

(d)	Electrical equipment is turned off. 

(e)	Heat producing devices (coffeepots, etc.) are unplugged. 

(f)	Windows are closed and locked. 

(g)	Drawers and doors are closed and secured as required. 

(h)	All safes are checked, with SF Form 702 properly annotated and maintained for one year following the last entry.

(i)	All lights, except for applicable security or firelights, are turned off. 

(j)	All key boxes are checked, where applicable. 

(k)	Security checks will be recorded on SF 701, Activity Security Checklist and maintained for ninety days following the last entry.

11.	Visitors: 

a.	All visitors to barracks areas will sign into the unit on a visitor’s log maintained by the SDO/CQ. Challenges of unescorted personnel must be encouraged from all unit personnel. 

b.	All visitors will be escorted by the individual being visited while in the company area. Under no circumstances will individuals who have not properly signed in be permitted access to any barracks. 

c.	Visitors are prohibited during the hours of 0100 to 1700 on duty days and 0100 to 0759 on non-duty days.

d.	Any nonmilitary visitor below the age of 18 and not a member of the soldier’s immediate family must be accompanied by a parent or legal guardian.

12.	Supply Rooms and Storage Areas: 

a.	The section chief or supervisor will secure all storage rooms at the end of each duty day. Physical barrier protection and key control procedures will be inspected by Fort Drum Physical Security inspectors periodically to ensure adequate protection is provided. 

b.	All mechanical and special tools (i.e., bolt cutters) will be secured in a centralized area under controlled issue (E-5 and above). 

c.	All storage areas or maintenance facilities be secured when unattended. 

13.	Education: 

a.	Physical security awareness will be maintained through the use of posters, briefings, and staff meetings. Special emphasis will be placed on specific vulnerabilities (i.e. security of arms when removed from the arms room). 

b.	Formal physical security classes will be given at least annually. A record of the training will be maintained in unit files by the company training NCO (i.e. OPSEC, TARP, handling of AA&E, Crime Prevention classes, etc.). S-2 personnel will periodically evaluate these classes.

c.	Periodically, when data becomes available, an Essential Elements of Criminal Data briefing on AA&E items will be conducted. The following will be briefed: 

(1)	Any intent to steal AA&E. 

(2)	Suspicious acts indicating that an arms storage area is being targeted by criminal elements. 

(3)	Alleged offers to buy or barter for AA&E items. 

(4)	Loss of AA&E items, including alleged inventory or administrative errors, together with the events surrounding individual losses. 

14.	Bomb Threats and Terrorism: 

a.	In the event of a telephonic bomb threat, the person answering the call must remain calm, gather as much information as possible, and notify his supervisor. A Bomb Threat Report Form will be posted next to each phone. The recipient of the bomb threat should complete this form while talking to the caller. 

b.	In the event of a threat of terrorism or an actual terrorist action, the person in charge will notify the MP’s and the S-2. If the terrorist target of attack is a building in which classified or sensitive material and equipment is stored, the material must be safe-guarded, and if necessary, evacuated. An emergency evacuation will be conducted IAW the Security SOP. 

15.	The point of contact for this memorandum is the S-2 at (123) 456-7890. 

FIRST M. LAST
XXX, XX
Commanding

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