DEPARTMENT OF THE ARMY
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OFFICE SYMBOL                                                                                      Date

MEMORANDUM FOR RECORD

SUBJECT:  Sub-Hand Receipt Holder Counseling

1.	References.

a.	AR 735-5, Property Accountability Policies.

b.	AR 750-1, Army Material Maintenance Policy.

2.	I am assuming responsibility for the _______ hand receipt. ______ (Initials).

3.	Responsibility.  I understand that by signing the hand receipt, I am indicating that I have received the property listed on it and accept responsibility for that property.  My signature signifies that I agree to take care of the property and return it, when request to do so, in the same condition it was in when I receive it (less any fair wear and tear).  I further understand that failure to satisfy this agreement can mean that I will have to pay for the missing and damaged property unless I can prove that it was not lost or damaged by my negligence. _______ (Initials)

4.	Sensitive Items. I understand that I will assist the identified Company Senior Leader (E-7 or higher) will the monthly inventories of all sensitive items listed on my hand receipt. _______ (Initials) 

5.	Semiannual Inventory.  I understand that I am required to complete a semi-annual inventory of all property listed on my hand receipt. I will complete this inventory by the suspense date given, sign the original copy of the updated hand receipt and return it to the Supply Room. _______ (Initial)

6.	Monthly 10% Cyclic Inventories.  I understand that every month, the Company Commander and Supply Sergeant will conduct a 10% Cyclic Inventory.  I will be present for the Cyclic Inventory and assist with the inspection of my property. _______ (Initials)

7.	Temporary Absence.  I understand that if I must leave the area for more than 30 calendar days, I will inform the Company Commander and Supply Sergeant and ask that a temporary hand receipt holder be designated to sign for the property.  I will conduct a joint inventory with the temporary hand receipt holder and resume the duties of sub-hand receipt holder upon my return._______ (Initials)

8.	Clearing Procedures.  I understand that before I PCS, ETS, or report for another assignment I must clear through the Supply Room.  The Supply Room will not clear me until I have completed a change of hand receipt holder inventory with a new hand receipt holder.  I will inform my supervisor of my departure at least 45 days prior to my PCS, ETS, or other reassignment and request that a new hand receipt holder be designated to replace me.  I will notify the Supply Room no later than 30 days prior to my departure to make sure a timely and effective change of sub-hand receipt holder inventory take place. _______ (Initials)

9.	Lost or Damaged Property. I understand that if at anytime I discover lost, damaged, or destroyed property, I will immediately notify the Company Commander and Supply Sergeant.  I will immediately initiate appropriate relief from responsibility documentation IAW AR 735-5. If I am being reassigned, the Supply Room will not clear me without this documentation. _______ (Initials)

10.	Component of the End Items/Basic Issue Items/ Shortage Annexes. I understand that it is my responsibility to maintain an updated copy of all the COEI/BII/ and Shortage Annexes and to provide this to the Supply Room. The Supply Room is responsible for placing on order any identified shortages, receive them from the SSA, and issue them back out to the hand receipt holders. I understand that I must regularly check on the status of my shortages and sign for shortages received by the supply room. _______ (Initials)

_____________________                               _________________________
Supply Sergeant Name                                    Signature /date of Counseling

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Sub-hand Receipt Holder Name                       Signature/date of Counseling

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Company Commander’s Name                        Signature/date of Counseling